Job Title: Accounting Manager/Controller
Job Grade: A through F
FLSA Status: Professional/Administrative Management
Date: August 2023
Under the direction of the Executive Director, the Accounting Manager/Controller manages and handles all accounting functions including handling accounts receivable systems, accounts payable, payroll; assist with the preparation of the Agency’s annual budget, audit, capital improvement program, and the administration of the Agency’s Debt Portfolio; provide accounting and payroll services and instruction to Agency departments.
ESSENTIAL FUNCTIONS: (include but are not limited to the following)
Job Descriptions are intended to present a description summary of the range of duties and responsibilities associated with specified positions. Therefore, job descriptions may not include all duties performed by individuals within a classification. In addition, job descriptions are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of the incumbents within the class.
• Participate in the development and implementation of goals, objectives, policies, and procedures, particularly as they relate to accounting, finance, and payroll.
• Manage and handle the maintenance and integration of the automated accounting system, including year closing.
• Maintain a general accounting system for the Agency and departments.
• Maintain the records of current inventories of all property of the Agency by department.
• Review, analyze, and recommend improvements to accounting, reporting, and recording methods and procedures which must enable the Agency to meet State Controller’s and GAAP guidelines.
• Supervise and be responsible for the disbursement of all moneys and have control of all expenditures to ensure that budget appropriations are not exceeded; audit all purchase orders before issuance; audit and approve, before payment, all bills, invoices, payrolls, demands, or charges against the Agency, with the advice of Legal Counsel, when necessary, determine the regularity, legality and correctness of such claims, demands or charges.
• Assist in the development, justification, and administration of divisional and departmental budgets and accounts.
• Provide information regarding the budgetary status of all Agency funds and accounts.
• Submit to the March JPA Commission through the Executive Director a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the Agency; and, as of the end of each fiscal year, submit a complete financial statement and report.
• Supervise external audit activities, analyzing audit steps and progress.
• Prepare financial statements for both the Agency and component units; meet provisions of federal requirements, including the Single Audit Act, various grants, and other reports.
• Supervise the research and analysis of departmental and divisional fiscal, administrative, personnel, and operational activities.
• Participate in data processing procedures related to automated accounting systems or those systems that affect the general ledger. • • Provide necessary testing and support to determine that automated systems are performing appropriately.
• Perform the annual Appropriations Limit (Gann Proposition 4) calculations derived from City and State data.
• Respond to citizen inquiries and complaints regarding accounts payable and a variety of other accounting and budgetary matters.
• Coordinate accounting related activities with other Agency departments and with outside governmental and community agencies.
• Advise the Executive Director of financial implications and fund availability of items in March JPA Commission reports.
• Review legislation and accounting and/or recording pronouncements affecting the Agency or any component units.
• Assist in the administration of the Agency’s Debt Portfolio.
• Assist with the preparation of the Agency’s annual budget and capital improvement program.
• Post and reconcile general ledger and special fund accounts.
• Reconcile all bank accounts.
• Make journal entries.
• Process Payroll and file reports and process payments to the Public Employee’s Retirement System (PERS).
• Perform related duties as assigned.
• General and fund accounting principles and practices.
• Theories, principles, and practices of financial administration, budgeting, reporting, financial planning, and internal and external auditing.
• Applications of automatic data processing to accounting and related practices, including the use of computers and related software.
• Management and research techniques and procedures and methods of report presentation.
• Principles and practices, methods and procedures of budgeting, accounting, analysis, fiscal planning, and control.
• Pertinent state, federal, and local laws, regulations, ordinances, and legislative processes controlling the Agency’s functions, programs, and operations.
• Generally Accepted Accounting Principles (GAAP), Government Accounting Principles, and the Government Accounting Standards Board (GASB) requirements.
• Principles and practices of auditing and internal control, cash management, budgeting, cost estimating and contract administration.
• Advanced operation and use of standard spreadsheet, database and presentation software; computer operations as related to internal controls, financial and billing systems; modern office procedures methods and equipment.
• Fund accounting and payroll processing.
Skills and Abilities:
• Plan, organize, supervise, and review accounting administrative, financial, budgeting, payroll, and accounting related activities.
• Communicate clearly and concisely, orally and in writing.
• Assess, develop, revise, and install automated and manual accounting systems and procedures.
• Analyze a variety of administrative problems and develop effective solutions.
• Prepare financial statements and reports from the Agency’s comprehensive annual financial report to individual activity reports.
• Exercise leadership and authority tactfully and effectively.
• Create and deliver sophisticated public presentations.
• Organize, analyze, and evaluate complex data and financial reports.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS
The physical, mental, and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear, both in person and by telephone; use hands to finger, handle and feel computers and standard business equipment; and reach with hands and arms. The employee is frequently required to stand and walk.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
While performing the duties of this job, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with March JPA Management, staff, vendors, representatives of other government agencies, customers, the public and others encountered in the course of work.
The work environment characteristics described here are representative of those an employee encounters while performing these essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions, and the noise level is usually quiet.
Education, Training and/or Previous Work Experience:
Any combination of experience and training that would provide the knowledge and abilities to perform the position is qualifying. A typical way to obtain the required knowledge and abilities would include the following:
• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration, or a closely related field.
• Certified Public Accountant designation and/or a Master’s degree in Public Administration, Business, Finance, or Accounting are highly desirable.
• Extensive experience in computerized accounting programs, word processing, and spreadsheets.
• At least five (5) years of professional experience in government accounting and experience preparing financial statements.
• Experience with Springbrook is highly desirable.
• Experience with local government is highly desirable.
License / Certificate:
• Possession of a driver’s license, issued by the State of California and satisfactory driving record free from multiple or serious traffic violations or accidents for a period of at least two (2) years.
• Completion of and satisfactory results of pre-employment drug and alcohol test; physical examination (including x-ray) indicating fitness for duty; DMV record review; and background investigation
Benefit Package for Accounting Manager/Controller
• 11 Paid Holidays per year.
• 2 Floating Holidays per year.
• 10 Vacation Days accumulated at 3.08 hours per pay period.
• 12 Sick Days accumulated at 3.69 hours per pay period.
• 60 Hours of Administrative Leave per year.
• 2% Professional/Administrative Management Bank
• Flexible Benefit Bank of $12,604 per year that may be used toward the following:
• Medical Insurance.
• Medical Reimbursement Plan of up to $2,000 per year.
• Dependent Care Reimbursement.
• Deferred Compensation.
• Any unused Flexible Benefit Bank will be paid to employees as taxable compensation.
• Employer participates in PERS (Public Employee Retirement System) at 2% at 62.
• Employees are required to pay the employee’s share of PERS.
• Employer Paid Life Insurance at three times the employee’s annual salary – maximum of $300,000.
• Employer Paid Long Term Disability and Short-Term Disability.